The Student Standing Committee, Academic Probation and SSC Appeals
The Student Standing Committee
The Student Standing Committee (SSC) of the faculty is responsible for taking appropriate action with students in academic or other difficulty that is affecting the student’s ability to make satisfactory academic progress. When the SSC receives a referral concerning a student or a recommendation for remedial action from a degree level dean, SSC will come to a decision on the issue concerned, after which the appropriate dean will communicate with the student in writing, explaining the reasons for the referral/recommendation and for the SSC decision. The student may appeal the decision of the SSC by following the procedure set out in the Appeals section below.
All students have the right to appeal any action of the Student Standing Committee (with the exception of issues relating to grade disputes). Notice of such appeal must be filed with the appropriate degree level dean within 10 days of the date of the receipt of the written notice of the decision of the committee. If no appeal is filed in writing within this period, the decision of the committee is final. If an appeal is duly filed with the degree dean she or he will communicate with the chairperson of the SSC and the matter of appeal will be taken up at the next scheduled meeting of the SSC or within 30 days of receipt of the appeal. The Student Standing Committee will take up the issues presented in the appeal and decide its merits. The decision of the SSC will be communicated in writing to the student in a timely manner by the chairperson.
All matters of a student’s standing which involve the Student Standing Committee will be recorded in writing and become a part of the student’s file on record in the offices of the Registrar and degree level deans.
A student may be placed on academic probation by the Student Standing Committee under one or more of the following conditions:
- More than one Incomplete (I), Permanent Incomplete (PI), F (no credit), or W (withdrawal).
- A grade point average below 2.00 (C) for the preceding semester.
Probationary status normally will extend over only one semester and may be removed at the close of the next semester providing that the following conditions have been met:
- Previous incompletes have been completed and passing grades have been assigned
- There are no new incompletes and all grades are at or above a grade point average of 2.00 (C)
- Student is making adequate progress in completing courses.
Furthermore, a student on academic probation may be asked by the Student Standing Committee to reduce his or her course load for the following semester, to seek remedial assistance or to take a leave of absence for a specified time in order to undertake such appropriate actions necessary to be reinstated as a student in good standing.
In the event that academic probation cannot be removed after one semester, the Student Standing Committee will deliberate and decide whether to continue the student on probation or to administratively withdraw or dismiss the student from the certificate or degree program.