Administrative Coordinator, Trauma Healing Initiative (contract)
Listed: 10-04-2022
Employer: McCormick Theological Seminary - 5460 S. University, Chicago, IL 60615 | https://www.mccormick.edu
Location: Chicago - Hyde Park, IL
McCormick Theological Seminary is looking for a Administrative Coordinator, Trauma Healing Initiative (contract)
Download: Job description – Administrative Coordinator
Contact: All interested applicants should send their cover letter and resume to the Human Resources Department at mccormickhr@mccormick.edu.
ORGANIZATION OVERVIEW
For 190 years, McCormick Theological Seminary has been a progressive leader within the Reformed tradition committed to fostering a community of Christian leadership that serve diverse ministries and congregations in a challenging and complex world. Through academic excellence, critical reflection, and transforming witness, McCormick Theological Seminary uniquely equips excellent Church leaders for faithful, inclusive, and liberating ministries in God’s world.
Over a three-year period, supported by a grant from the Lily Endowment, McCormick Theological Seminary’s HeartWork Rising Trauma Healing Initiative will engage in institution-wide learning and practices in order to equip clergy and congregations to respond to the communal and systemic nature of trauma.
POSITION SUMMARY
The role of the administrative coordinator for Trauma Healing Initiative (THI) is to provide support for the director, and manage programming operations. The ideal candidate will have a successful track record of extensive experience in organization, strong written and verbal communication skills, and accounts payable.
RESPONSIBILITIES
Administrative support
Organize meetings and schedules
drafting and distributing program reports
Serve as a liaison between THI and internal MTS faculty, students; and, external community partners, vendors and consultants.
Perform additional project management duties as assigned
Project Management
Assist in planning and implementing event programs and services
Attend planning meetings for THI related activities
Collaborate with MTS Marketing and Communications department for social media.
Manage special event projects (on site event planning, etc) and initiatives as assigned
Perform additional project management duties as assigned
Office Management
Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
Work with the THI Bookkeeper and MTS accounting department to coordinate and process stipends for program participants; process invoices, make payments, and track receipts
Ensure conference rooms and other meeting spaces are prepared prior to use, including arranging catering, AV and other support services
Perform additional related tasks as assigned
EDUCATION AND SKILLS
Minimum working and educational experience:
Minimum 5 years experience; high school diploma or associate degree required
Knowledge of Microsoft Office and/or Mac OS utilities, Google Docs, Zoom, Google meets and any other software as needed.
Expertise in project management and event planning.
Must demonstrate good interpersonal skills and demonstrate the ability to comprehend and follow written, as well as verbal instructions, and must be highly motivated, production oriented, and efficient. Additionally, the incumbent must be able to type 60-65 wpm.
Capacity to travel: some local, domestic and perhaps international travel may be involved.
PREFERRED QUALIFICATIONS
Possess a high degree of accuracy and attention to detail, must be computer literate and demonstrate proficiency with Microsoft Office Suite and/or mac OS programs. The candidate must also possess the ability to handle telephone calls in a competent and congenial manner; and, demonstrate professional courtesy in all communications and interactions with team, staff, faculty, and constituents.
CORE VALUES
Open and clear communicator
Willingness to adapt and troubleshoot
Ability to initiate action and work collaboratively
COMPETENCIES
Effective written and oral communication skills are essential.
Must be able to cross cultural, gender, racial, and social boundaries with ease, tact, and diplomacy.
Must be flexible and willing to engage at different levels of activity for the overall success of departmental objectives and goals.
PERSONAL CHARACTERISTICS
Orientation to and background of servant leadership
Passion for MTS’s mission and purpose and ability to communicate this passion to others.
Ability to serve as an advocate and exemplar for the vision, values, and mission of MTS.
Demonstrate strong relational skills.
Type of work environment associated with the job:
This position works in a clean, well-lit area. This position is not susceptible to job hazards; however, due to routine operation/use of computers, normal rest brakes may be required.
This position is hybrid and may require local travel
Prolonged use of computer, sitting for up to 8 hours
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