Associate for Parish Administration, Trinity Episcopal Church, Highland Park, Illinois
Listed: 03-20-23
Employer: Trinity Episcopal Church | 425 Laurel Avenue, Highland Park, IL 60035 | 847-432-6653
Location: Highland Park, Illinois
Position: part-time
Website: www.trinitychurchhp.org
Contact: office@trinitychurchhp.org
Job Summary
The Associate for Parish Administration assists the parish staff, leadership, and members in their ministry by coordinating, maintaining, and facilitating the institutional infrastructure that makes up Trinity Church and enlivens its ministry. While the Associate for Parish Administration reports to the Priest-in-Charge, the position also provides service and support to other staff and parish leadership, such as the Vestry and ministry leaders, as determined by the Priest-in-Charge. The Associate for Parish Administration is the point of first contact and primary coordinator of communications.
Core Functions:
Communications: designs and executes communications material, including weekly parish e-mails and other announcements, stewardship materials, and liturgical bulletins at the direction of parish staff; collects and edits submissions from the clergy, Wardens and Vestry, and other parish members for inclusion in communications materials; manages development and review process for parish communications materials; purchases services from outside vendors as necessary; updates and maintains parish digital photographs and makes regular use of them in both digital and printed form; updates website at direction of parish staff
Data management: maintains the church database, e-mail contact list, church calendar, and other administrative functions determined in consultation with the Priest-in-Charge; creates and maintains necessary schedules for parish ministries and Sunday liturgy in consultation with ministry leaders
Administrative support: responds to parishioner requests for assistance in executing ministry events (parish partnership/Better Together events, formation, service opportunities); organizes mailings (labels, materials, stationery); produces service bulletins and other printed material as assigned; update the prayer list and refers requests for pastoral care, services, or other ministry information to appropriate parish staff; coordinates with staff of partner parishes on joint events
Minimum Qualification:
High school diploma, some post-secondary education preferred
2 years experience in non-profit administration
Professional experience in the development and execution of digital and printed materials
Prefer a candidate with interest in small church ministry, including those in formation for ministry in any role
Core Competencies:
Organization: Able to manage complex workflow similar to a small not-for-profit with attention to detail and structures of authority and responsibility in a church environment
Technological proficiency: Is skilled at the deployment of various digital and software platforms, including Web-based services, desktop publishing, and both digital and printed communications platforms
Independent activity: Functions well without direct supervision, able to manage own workflow and respond with flexibility and skill to urgent tasks as they arise
Communication: Delivers verbal and written messages clearly and succinctly in a tone appropriate to the context; communicates in a style most effective for the situation; adjusts the message while maintaining its essence dependent on the circumstance and listener
Leadership: Delegates, direct, and oversee projects and recruit volunteers, while checking in with parish and committee leaders. Serves as the central point of contact for members of the parish regarding all matters and refers to the appropriate person; proactively identifies and leads new initiatives / projects; recruits, organizes, and resources volunteers.
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